At Virtuous, we believe generosity has the power to transform both the world and the heart of the giver. Our mission is to support nonprofits like yours in building stronger connections with donors, reducing repetitive work, and freeing up more time for mission-driven efforts.
But for many fundraising teams, one major roadblock remains: Donations and payment records don’t match automatically with your account system, causing extra work and donation chaos. Sound familiar?
The Challenge: Many ways to Give, Lots of Extra Work
Your nonprofit most likely receives gifts through a wide range of methods:
- Credit cards
- Bank transfers
- Checks
- And in-kind contributions.
Each channel introduces its own reconciliation challenges, especially when data lives in separate systems.
As a result, your finance and fundraising teams may often find themselves spending hours manually matching deposits, creating journal entries, and checking for inconsistencies. This delays reporting, introduces potential errors, and takes attention away from your donors.
Our Solution: GiftSync for QuickBooks, Great Plains and Xero by Heartburst
To help address this challenge, Heartburst (a digital agency with decades of experience serving purpose-driven organizations) created GiftSync. This reconciliation tool connects Virtuous, Stripe, and nonprofit accounting systems, helping your team ensure their donation records and financial entries stay aligned.
Purpose-built for nonprofits, GiftSync makes a historically tedious process easy and helps teams focus their time where it matters most: building donor relationships.
How GiftSync Works with Virtuous
Online Donations
- When a donor gives online, Virtuous captures the donor and gift information.
- Stripe processes the payment.
- GiftSync brings together data from both systems, creates a deposit record, accounts for transaction fees, and generates entries tied to the original gift and project.
- This makes reconciliation faster and more accurate for your finance team.
Offline Donations
- Donations via checks, cash, or bank transfers are uploaded to GiftSync using a CSV file.
- Matching rules help connect each transaction to the appropriate donor based on account names or giving history.
- Gift records are created in Virtuous, and the necessary financial records are automatically prepared.
Manual and In-Kind Gifts
- For gifts that don’t follow a standard pattern, staff can enter the information directly into Virtuous.
- GiftSync handles the financial side, maintaining consistency and accuracy across all donation types.
Why It Matters for Your Team
GiftSync can help your nonprofit:
- Save time by removing hours of manual reconciliation work.
- Reduce risk with consistent, gift-level financial tracking.
- Improve visibility with clear audit trails and aligned records.
- Foster collaboration by giving finance and fundraising teams a shared, reliable view of giving.
Additionally, GiftSync is expanding to even more accounting platforms:
- Sage Intacct
- NetSuite
- Microsoft Dynamics 365 Business Central
A Partnership That Supports Nonprofits
Heartburst’s experience working closely with nonprofits shines through in the thoughtful design of GiftSync. As a trusted Virtuous partner, they’ve built a solution that removes complexity and helps teams get more out of their existing systems.
By integrating with Virtuous, GiftSync can help your team spend less time in spreadsheets and more time connecting with the people who make your work possible.
Want to Learn More?
If reconciliation is creating extra work for your team, Heartburst’s GiftSync tool can help. Learn more about how GiftSync connects with Virtuous and see for yourself how GiftSync helps teams simplify donation tracking.
